GAP: The Grant Application Processor
GAP uses a simple approach which makes all your tasks much easier to do. We have designed a map of the grant management process. We call this map a ‘work-flow’. Every application on your database is in its context in the map. This means the system can:
- Tell the user what to do next
- Check the application form for errors, omissions and qualification rules
- Inform other people about what is going on
- By producing letters
- By producing and sending emails
- Produce all your committee agendas, minutes and reports
- Produce all the statistics you need
- Internally – to help you manage your service
- Externally – to let others know what you are doing
- Supported by GAP Forms – Internet Form Filling
- Applicants apply on line – their applications are vetted to prevent mistakes
- Data is transferred into your system when applications are completed
The GAP database
This contains all applications, projects, organisations and payments, and work-flow. All the details required to be reported to the funding boards and external authorities are stored – so that your reports emerge fully formatted at the touch of a button.
The user is helped through the complex rules that go towards dealing with a grant application. This is done in a logical and easily understood way. The user is allowed to leave the details to the system – and concentrate on the things the computer cannot do by itself!
Using GAP you know where each application is in the many processes that might be dealing with it – such as approval, refusal, assessment, re-assessment, appeal and disbursement.
Work-flow does much more…
- Keeps applications on time
- Raises alerts as applications approach deadlines
- Makes managing applications much easier and more efficient
- Prioritises work using In-Trays
- Lists applications with the most urgent first
- Provides many alarms, including alarms set up by users
- Provides managers with an overview of how work is going
- Classifies applications according to the deadline dates
- Provides a means of setting targets
- Provides a means of measuring achievement
- Automates letters and emails down to a single button click
- Users waste less time on repetitive tasks
- Logging replies is a matter of a single click
- Sending reminders for late responses is trivial
- Manages contacts and correspondence
- All application contacts are managed
- Phone calls and other interactions can be logged
- Provides management statistics to meet all your needs